A provincial Clinical Trial Management System (CTMS) is more than a software — it is a critical enabler of global competitiveness. It ensures that British Columbia is seen as a reliable, efficient, and equitable partner in the global clinical trial ecosystem, while meeting the World Health Organization’s (WHO) call for stronger trial infrastructure.

For funders, this is an investment in long-term capacity that will unlock new industry partnerships, attract global trial dollars, and deliver better health outcomes for BC patients.

For institutions and researchers, this is a streamlined and secure way to organize administrative, financial, and reporting data in a centralized location so trials can run more efficiently, improve patient access to innovative therapies, and strengthen health system capacity.

The WHO’s Global Action Plan for Clinical Trials highlights the urgent need for strengthened governance, coordination, and digital infrastructure to enable equitable, high-quality, and efficient research worldwide. A provincial CTMS directly advances these goals by embedding global best practices into a scalable, local system.

Since 2020, Clinical Trials British Columbia has been enabling research organizations across British Columbia to access CTMS benefits by managing provincial-level program operations, program governance, and funding for the Provincial CTMS Program. The program strengthens our provincial ecosystem and supports a collaborative approach in realizing collective priorities outlined in BC’s clinical trial vision.

Why enroll?

A CTMS is a digital platform that integrates and supports all administrative aspects associated with running a clinical trial. Through it, researchers can manage planning, performing and reporting functions, as well as keep track of participant visits, study milestones and trial financial data.

The use of a CTMS provides for easy and secure organization of data in a centralized location. The provincial system helps improve the clinical research process at both the site and institutional level, and make clinical trials in BC more streamlined, informed and collaborative.

Why should your trial site use a CTMS?

  • Real-time insight into operations: a central place for recording operational activity, offering easy access to important information

  • Increased efficiency: integrated processes that reduce the need for duplicate data entry and allow tracking of staff effort

  • Better financial management: consistent budgeting, for faster and improved revenue recovery

  • Enhanced billing compliance: streamlined communications between all parties to support billing accuracy

  • Efficient regulatory process: tracking and managing regulatory documents through a validated, fully integrated eRegulatory Binder (electronic Investigator Site File) with e-signature capabilities

How can a province-wide CTMS program improve trials for everyone in BC?

  • Common clinical trial management processes and tools allow for improvements, efficiencies and scalability

  • Access to a robust “collaborative community” that supports continuous improvement through sharing best practices and facilitated discussions

  • Provincial reporting provides a holistic view as to what trials are being managed in the province and key metrics around clinical trial activity for actionable insights

  • Lower cost per trial: the more trials conducted, the lower the cost per trial, so combining the total number of trials from all health authorities allows for a better price point

Participating organizations and collaborators

Provincial Health Services Authority collaborates with the provincial program and administers PHSA’s CTMS Program with partial funding from Clinical Trials British Columbia.

How to join

If your institution is not one of the participating organizations:

Email us at ctms@clinicaltrialsbc.ca.

If your institution is one the participating organizations:

Please contact the CTMS administrator for your participating organization, so your clinical trial site can join.

Fraser Health

Siti Rahmaputri

Clinical Research and Clinical Trials Management System Coordinator

Interior Health

Dusty De Jesus

Clinical Research Coordinator

Island Health

Erik Vaage

Clinical Research Admin Data & Document Coordinator

Northern Health

Celia Belamour

Clinical Research Nurse Coordinator

Providence Health Care

Lena Legkaia

Research Operations Manager, Clinical Trials Phase 1 Unit

Provincial Health Services Authority

Corporate Research Services

Vancouver Coastal Health

Lauren Yee

Clinical Research Systems and Process Improvement Specialist

What CTMS users are saying

“This is a welcomed tool for tracking revenues and expenses related to studies in the health authority that has been long coming, and I am very pleased to endorse it.”
Health Authority VP

“It bridges the gap between clinical trials and operations. There are many wonderful advantages.”

Site Manager

“Very functional. It reduces administrative burden, streamlines operations and improves efficiency.”

CTMS end-user